Rules – 2019

  1. STORIES
    1. Who Can Enter?
      1. Primary Schools, Secondary Schools and Community Groups are eligible to enter. Every participating student must be enrolled and attending a Primary or Secondary School in Australia unless you are participating in the Dance Challenge where the majority of the Dance Challenge participants (80%) must fall in the 12-24 age range.
      2. Dance Challenge is only available in Victoria
    2. What Stories Can You Tell?
      1. Schools can tell any story they wish.
      2. Wakakirri requires schools to gain permission and take special consideration when interpreting Indigenous stories or portraying Indigenous individuals or images.
      3. All content must be rated G (Primary Challenge Schools) or PG rated (Secondary Challenge Schools, Dance Challenge Schools). Wakakirri reserves the right to make schools remove any content (including soundtracks) that are not G/PG rated.
    3. Signature Item
      1. Each year Wakakirri has a different Signature Item. Schools are invited to incorporate this item into their Wakakirri entry in a creative way. PLEASE NOTE: this is NOT COMPULSORY and your item will not be judged based on the inclusion of the Signature Item.
    4. Performance Duration
      1. A Wakakirri Story-Dance performance must be a minimum of three (3) minutes and a maximum of seven (7) minutes in length. Timing of the performance begins with the first sound and/or movement and concludes with the last sound and/or movement.
      2. Schools that exceed the seven-minute time limit will be penalised. Items exceeding seven (7) minutes and 30 seconds will not be permitted to perform on stage.
    5. Basic Numbers
      1. Depending on which state or series your school is participating in; basic numbers are as follows;
        1. Minimum Student Numbers
          • Primary Challenge Schools: 20 students minimum
          • Secondary Challenge Schools: 30 students minimum (contact Wakakirri if you wish to have less students)
          • Dance Challenge Schools: 20 students minimum
        2. Maximum Student Numbers by Region
          • ACT: Maximum 120 students
          • NSW Sydney: Maximum 100 students
          • NSW Wollongong: Maximum 120 students
          • NSW Shoalhaven: Maximum 120 students
          • NSW Newcastle: Maximum 120 students
          • QLD (all regions): Maximum 120 students
          • SA: Maximum 120 students
          • TAS: Maximum 80 students
          • VIC: Maximum 120 students
          • WA: Maximum 100 students
      2. Maximum numbers INCLUDE backstage crew.
      3. Schools can enter more than one Story Dance item if they exceed the maximum number of students permitted to perform. (Maximum of 3 per school)
      4. The total number of student/adult helpers allowed to assist with Dressing, Hair and Make-up etc. is based on the ratio of 1-10 performers/stage crew. (I.e. 80 cast/crew = 8 helpers)
      5. The appropriate legal teacher-student supervision ratio is also required from each school.
      6. Secondary Challenge Schools and Dance Challenge Schools will need to provide (included in your basic student numbers) the following 3 students; Lighting Designer/caller, Sound Designer/Caller, AV Designer/Caller.
  2. SOUNDTRACK
    1. Music/Instruments
      1. Music used in Wakakirri Story-Dance must be pre-recorded.
      2. Instruments can be used on stage as props but the audio must come from your pre-recorded soundtrack. No microphones or amplification for instruments will be provided. Please note that the audio mix used on the DVDs of the performance will not pick up any ambient sound from the stage e.g. Percussion Instruments.
      3. Soundtracks used by must be G rated for Primary Challenge Schools and PG rated for Secondary Challenge Schools, and Dance Challenge Schools.
      4. All music used must be listed and sent to Wakakirri so it can be lodged with APRA. Wakakirri will inform you of how and when you need to lodge this information, however it is important you keep a record.  Neither Wakakirri nor APRA will check the suitability of the music for you– YOU MUST do this yourself.
      5. Music must be brought to the performance day on ONE single, edited track on USB (or other device if specified by Wakakirri depending on individual venue requirements.) Do not include rehearsal tracks on the USB. Poor quality recordings will affect how your item is presented to the audience and the Panel. Bring a spare copy and back up of your Music Track.
    2. Live Singing/Narration/Spoken word
      1. Simple voiceovers/narration can be used but are not recommended. Please note that excessive narration will detract from your item and should be avoided. In general, a clearly performed story will not need narration.
      2. Primary Challenge Schools only
        1. Live singing will not be permitted. Microphones will NOT be available.
      3. Secondary Challenge Schools & Dance Challenge Schools only 
        1. Two handheld cordless microphones will be provided (to allow for soloists or duets). Only one person can sing/talk into each microphone at a time
        2. There must be a 30 second time gap between performers sharing the same microphone. The 30 second time gap means that once a performer uses (speaks or sings into) a microphone and hands that microphone onto another performer, that other performer cannot use that microphone for at least 30 seconds. The reason for this is to allow the live audio engineer time to adjust sound levels for different performers. Backing tracks or silence for live singers or spoken word must be part of your performance soundtrack. In the spirit of creativity there are no restrictions on how much live singing or spoken word you are allowed to use to ‘enhance’ your performance. However you shoulw be aware that schools have been asked to create ‘Dance theatre’, not a play. So try not to use too much spoken word and let your creative movement do the talking.
  3. MAKE-UP
    1. Please ensure that you bring drop sheets on the day of your performance especially if you are using make-up. These MUST be used in the dressing rooms to prevent make-up from staining dressing room surfaces.
    2. Schools will be charged for extra cleaning by the venue if they do not adhere to these rules and fail to bring along and use drop sheets.
  4. LIGHTING
    1. Wakakirri Challenge is held in Professional Theatres with a multi purpose lighting rig installed that can produce a range of colours and effects. Schools cannot bring additional lighting and must use what Wakakirri supplies. Please refer to the Lighting Guide for inclusions.
  5. SETS AND PROPS
    1. Stage Crew
      1. Wakakirri will provide a professional Sound Technician, a Lighting Technician, a Marshal, a Stage Manager, an Assistant Stage Manager and Coordinator. These people will not act as stage crew for schools with sets/props.
      2. If you have set pieces and props, you must provide a backstage crew (students included in your total number of students) who are rehearsed in moving the set on and off the stage, safely, in the allocated time.
    2. How much time is there to set onstage?
      1. The stage crew responsible for moving your Sets and Props must be students. No crew is allowed to run when moving sets and props.
      2. Each school has 10 minutes to remove their sets and props from their Set and Prop Space and have them assembled in the Standby Area ready to go onstage.
      3. When called each school has 2 minutes to set their stage. When setting stage all sets must travel onto the stage in one line to allow the previous school to exit. *All sets, props and flats must fit though a standard door frame when going onto the stage. *They may expand when on stage.  (*refer to the Sets & Props Restrictions section below for dimensions)
      4. At the conclusion of the performance each school has 2 minutes to strike their set from the stage. All sets must travel offstage in a line. Schools will then be asked to re-stack their sets and props into their Sets and Props Space.
      5. You must provide a backstage crew (students) who are rehearsed in moving the set on and off the stage, safely, in the allocated time.
      6. No adults are permitted to assist in the staging or be on stage for the actual Story-Dance Performance.
    3. Sets and Props Measurement and Weight Restrictions – Primary Challenge Schools Only
      1. Each individual set or prop piece must be able to be safely moved and lifted by a maximum of 4 students.
      2. All individual sets and props must fit through a standard door frame (80cm x 2m).
      3. No piece may exceed 2.5m in height on or off stage.
      4. When off stage, no piece may exceed 2.5m x 2m x 80cm. Your piece may extend in width when onstage, provided it never exceeds 2.5m in height.
      5. All sets and large props MUST fit safely into a backstage area of 2m  x 2.5m.
      6. All sets and props must fit into your backstage area safely and securely. Sets and props may be stacked on top of each other in this space.
      7. Any sets or props that require more than 1 person to lift cannot be stacked above shoulder height (1.4m).
      8. Stage crew stacking must keep their feet firmly on the ground (i.e no ladders or steps).
      9. Handrails must be used if a performer is standing/moving on sets at or above 1m.
      10. Set pieces and props may be stacked onstage only if it is safe to do so and the total height achieved does not exceed 2.5m.
    4. Sets and Props Measurement and Weight Restrictions – Secondary Challenge Schools, & Dance Challenge Schools Only
      1. Each individual set or prop piece must be able to be safely moved and lifted by a maximum of 4 students.
      2. All individual sets and props must fit through a standard door frame (80cm x 2m).
      3. No piece may exceed 3m in height on or off stage.
      4. When off stage, no piece may exceed 3m x 2m x 80cm. Your piece may extend in width when onstage, provided it never exceeds 3m in height.
      5. All sets and large props MUST fit safely into a backstage area of 3m  x 2.5m.
      6. All sets and props must fit into your backstage area safely and securely. Sets and props may be stacked on top of each other in this space.
      7. Any sets or props that require more than 1 person to lift cannot be stacked above shoulder height (1.4m).
      8. Stage crew stacking must keep their feet firmly on the ground (i.e no ladders or steps).
      9. Handrails must be used if a performer is standing/moving on sets at or above 1.5m.
      10. Set pieces and props may be stacked onstage only if it is safe to do so and the total height achieved does not exceed 3m.
    5. Sets and Props General Restrictions
      1. All sets must be non-flammable
      2. Sets or props exceeding the height and width requirements will not be permitted to be used in the item.  Please be aware that your sets and props WILL BE MEASURED! This rule is enforced for the safety of the performers and the fairness of the challenge;
      3. Only costumes and props you can hold in one hand can be stored in your dressing space;
      4. Each piece of set MUST be able to be carried effortlessly (off their wheels if applicable) by 4 students. Each prop must be able to be carried by one student. This includes lifting on and off the stage, up and down stairs, through narrow corridors, up and down narrow ramps and through standard doorways. Consider that access may be different in every venue. Heavy sets are considered too dangerous.
      5. No scenery or backdrops can be ‘flown in’ (i.e. hanging from the Theatre fly bars or from the ceiling). All sets must be ‘free standing’ on the stage. No rigging is allowed
      6. The safety of all sets and props, including their appropriate storage backstage, will be determined and approved by the Stage Manager on the day. Unsafe sets and props will not be allowed on stage.
      7. The Wakakirri Stage Manager will assess all sets and props and anything they deem unsafe will need to be modified before the night performance.
      8. There must be no alteration to the performance between the rehearsal during the day and the evening performance or between the Performance Night and Awards Night (where applicable).
      9. Schools must ensure their sets and props are collected from the venue at the end of each night. Anything left on the premises is done so at the sole risk and cost of the school.
      10. If you have any concerns about your sets and props and whether they fit within the Wakakirri Rules, please fill in and send a Sets and Prop query form (click here to access). We will assess your set/prop and let you know the outcome. If your set/prop is approved, you must take a copy of the approval with you on your Performance Day; a Wakakirri Head Office representative must sign this form. Any piece exceeding the measurement restrictions will NOT be approved!
  6. SAFE DANCE AND STAGE PRACTICES
    1. Bikes, skateboards, roller-skates, stilts etc. on stage
      1. Bikes, skateboards, ride on toys, stilts etc. are all referred to as ‘ride on toys’ in the following rules.
      2. Schools must have signed approval from students’ parents and Principal approving the use of the ride on toy.
      3. If a student can fall from a height when using the ride on toy (e.g. stilts) then a spotter (i.e someone to catch them if they fall) must be used.
      4. Any student operating a ride on toy must wear appropriate safety gear. i.e. helmets and pads.
      5. Students cannot ride faster than walking pace.
      6. No tricks or manoeuvres that may involve potential loss of control of the toy are allowed.
      7. The Wakakirri Stage Manager has the right to refuse the use of a ride on toy in a performance if he/she decides it does not comply with Wakakirri rules or is unsafe.
    2. Duty of Care / Supervision
      1. Teachers must follow the Duty of Care requirements as set out by their respective Departments of Education, including carrying a first aid kit.
      2. All production elements must be safe and comply with your State Education Department Guidelines. Your school Principal must give written consent for your content. The Wakakirri Stage and Production Manager reserves the right to ban any performances on the day deemed to have unsafe, racist, or culturally inappropriate elements.
      3. Wakakirri is a drug free, alcohol free and smoke free event. Any students breaking this rule will not be allowed to perform and may result in your school being disqualified.
    3. Prohibited Items
      1. Sets requiring mains power. N.B. Battery operated lights such as torches are acceptable.
      2. Pyrotechnics (fireworks etc.)
      3. Any liquids (including Flammable liquids)
      4. Naked flame including candles
      5. Dry ice
      6. Water Sprayers
      7. Fire extinguishers are not permitted for use in creating stage effects
      8. Glass
      9. Straw Bales
      10. Flying Foxes
      11. Helium Balloons must be tied down or weighted to prevent rising
      12. GLITTER OR CONFETTI IS NOT TO BE THROWN IN THE AIR AT ANY STAGE OF YOUR PERFORMANCE. It is only permitted as part of makeup or prop decoration and glue must always be used to ensure there is minimal residue left on stage after your rehearsal and performance.
      13. Tap shoes are prohibited at some venues. If you intend to use tap shoes, you must contact Wakakirri to discuss whether this is possible at your performance venue.
  7. PROJECTION – Secondary Challenge Schools, & Dance Challenge Schools Only
    1. Secondary Challenge Schools, and Dance Challenge Schools have the option of projecting still or moving images onto the rear cyclorama using a pre rigged data projector provided. One projector will be focused (16:9 ratio) in the centre of the cyclorama above head height of a performer standing on stage.
    2. Images must be provided on USB as a Quick-time file. (see the venue guide for the format you need to bring)
    3. Schools cannot use any filmed material (i.e. sequences cut from a movie/moving images) in their projections unless they are original (i.e created by students for Wakakirri) or the images are royalty free or permission has been granted by the owner of the film.
    4. No still images of any kind can be used unless they are original (i.e created by students for Wakakirri), royalty free or permission has been granted by the owner of those images
  8. 60:40 STUDENT/TEACHER RULE –  Secondary Challenge Schools and Dance Challenge Schools Only
    1. To be eligible to win Wakakirri Awards, Secondary School productions must be created by students or be a 60:40 collaboration between students and teachers. Students must be prepared to sign a declaration regarding their contribution to be eligible to win awards.
    2. Teachers ARE allowed to COLLABORATE with students to create a production. The teacher’s role is to introduce and facilitate ideas with students and guide them as they work towards the end product. The 60:40 rule has been introduced to stop teachers having 100% creative control of a school’s production. The 60:40 rule means that students must have creative input.
    3. A TEACHER is anyone who isn’t a student and is working with or directing students. This includes teachers employed at the school and any external teachers, designers, choreographers, etc., who are paid OR volunteer their time.
  9. CORPORATE SYMBOLS/LOGOS
    1. Schools must obtain permission from corporations before using their symbols/logos in a Story-Dance item. It is up to each school to seek and gain this approval, forward a copy of this approval to the Wakakirri National Office and retain a record at the school.